Are you thinking about becoming a proofreader? You might be wondering ‘What exactly do I need to get started? Do I need expensive software, professional training, or a perfect grasp of grammar rules?’ The answer is — no, not really. What you truly need is a sharp eye, a few essential tools, and the willingness to learn and grow. Here are our 10 Tools Every Proofreader Needs to Get Started!
Proofreading is one of the most accessible ways to start working online. Whether you want to pick up freelance projects, apply for remote roles, or eventually build your own editing business, having the right tools from the beginning can make a huge difference. The good news? Most of the tools you need are free or low-cost — and some, you probably already use.
This guide covers 10 beginner-friendly tools that will help you work more efficiently, communicate with clients, and proofread with confidence. From your tech setup to handy apps and go-to reference guides, these are the real-world essentials every new proofreader should know about.
Ready, set, go! Check them off or download them as we go!
1. A Reliable Laptop, Desktop, or Tablet
You don’t need a top-of-the-line device, but you do need something dependable. Whether it’s a laptop, desktop, or tablet, make sure it can handle documents smoothly without crashing or lagging. If you’re using a tablet, pair it with a keyboard for easier editing.
Tip: Many proofreaders love using an iPad with the iAnnotate app to mark up PDFs on the go.
2. A Good Internet Connection
Proofreading is a remote job, which means you’re sending documents, researching tricky grammar rules, or accessing online platforms all the time. A stable Wi-Fi connection will save you major headaches.
3. Tools for US and UK Spelling
Depending on your clients, you might need to proofread in American or British English. Some tools let you switch between them easily:
- Grammarly (free and paid versions)
- Microsoft Word (set language preferences in Settings)
- WordReference.com (for spelling and usage differences)
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4. iAnnotate or a PDF Annotation App
If you’re proofreading PDFs (which is super common), you’ll need a tool that lets you highlight, comment, and mark edits directly. Remember as a proofreader we highlight the changes, we don’t edit.
- iAnnotate is a favorite on tablets (This is my fav!)
- Adobe Acrobat Reader works great on desktops/laptops
5. A Trusted Dictionary (Online or Print)
Yes, you’ll use this a lot! Always check spelling, definitions, and proper usage.
- Merriam-Webster for US English
- Collins or Oxford English Dictionary for UK English
Bookmark your go-to and keep it handy.
6. A Style Guide (Pick One to Start)
Style guides help you make consistent decisions about punctuation, grammar, formatting, and more. Which one you use depends on your niche:
- Chicago Manual of Style (general publishing)
- APA or MLA (academic writing)
- AP Stylebook (media/journalism)
You don’t have to memorize them — just get comfortable looking things up.
7. Google Docs (with Suggesting Mode)
Google Docs is a proofreader’s best friend. You can leave suggestions, add comments, and work collaboratively in real time. Plus, it’s free and accessible from anywhere.
8. Text-to-Speech Tool
Reading aloud is a secret proofreading weapon. Hearing the text helps catch things your eyes might skip.
Try:
- NaturalReader
- VoiceOver (Mac) or Narrator (Windows)
- Read Aloud browser extensions
9. Pomodoro Timer or Focus App
Staying focused is key, especially when you’re just getting started. Use a timer to work in short, productive bursts:
- Forest App (grow a virtual tree while you focus!)
- TomatoTimer (simple, no-frills)
- Toggl Track (also helps you log hours)
10. Cloud Storage for Your Files
Keep your work organized and backed up using:
- Google Drive
- Dropbox
- OneDrive
Having a clean folder system and file naming convention will make your life so much easier as projects start coming in.
Now you have our Tools Every Proofreader Needs to get started and you can begin your online proofreading journey. If you feel a little lost still you can complete courses that will help set you up for success. Proofread Anywhere is our pick for both General and Transcript Proofreading. Best thing is they help you to set up your business and find good quality clients.
Bonus Tip: Start Simple, Grow as You Go
You don’t need to have all of these tools on day one. Start with what you already have (laptop, internet, Google Docs, dictionary) and build your toolkit as you gain experience.
Your most valuable tool is your attention to detail. Everything else supports that.
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What You Can Do Today to Get Started
Ready to take action? Here are a few quick wins to get you moving:
- Open up Google Docs and explore Suggesting Mode — practice editing a sample article or your own writing.
- Download a free text-to-speech tool and read something aloud to yourself. Notice how many little errors pop out when you hear them!
- Set a timer using a simple Pomodoro app and proof a short blog post or social media caption.
- Bookmark a trusted dictionary and pick one style guide to start referencing.
- If you have access to a tablet, try marking up a PDF using iAnnotate or another free annotation app.
- Get on Upwork and start looking at jobs!! Get thinking about it!
These simple steps can help you build confidence, practice your skills, and get comfortable with the tools of the trade.
Want to Learn How to Become a Proofreader?
If you’re serious about exploring proofreading as a flexible way to work from home, don’t miss the free workshop from Proofread Anywhere and Get Your Head in the Game!! It’s a practical and motivational deep dive into what it really takes to succeed as a proofreader.
This workshop covers:
- What proofreading really is (and isn’t)
- The skills you actually need (hint: you don’t need an English degree!)
- How to get started with zero experience
- Where real clients come from
It’s one of the best places to start if you want to build confidence and see if proofreading is the right fit for you.
A Personal Note About Your Journey In Online Work
I know how overwhelming it can feel when you’re just getting started — especially if you’re trying to change your life, find more freedom, or simply make ends meet in a new way. But here’s the truth… you don’t have to have it all figured out right now! You just have to start!
Even the tiniest steps will move you forward. Opening Google Docs, watching a free workshop, or bookmarking a tool — are powerful. They show you’re ready to take control of your future. That energy builds. That confidence grows.
You’re not alone in this. I believe in you, and I’m here to cheer you on as you find your rhythm, build your skills, and create the kind of flexible, fulfilling life you deserve.
Let’s take this one step at a time — and make it count!
Check out our favorite free resources and training programs HERE and discover how to turn your love of language into a flexible online income Best Free Mini Courses to start working online.
You’ve got this! I believe in you!!
Elizabeth Rose is your go-to girl for all things work-from-home. She’s here to help you find flexible ways to make money online without the burnout. Follow along for tips, tools, and plenty of good vibes.
